Access & visibility

Securely collaborate with your team and access external data using granular access and visibility controls. This section covers how permissions work within Noteable.

Artifacts
Access &/or visibility can be independently configured for the following artifacts:
Object
Doc
Spaces
​Space permissions​
Projects
​Project permissions​
Notebooks
​Notebook permissions​
Notebook versions
​Notebook permissions​
Notebook links
​Notebook permissions​
Files
​File & folder permissions​
File links
​File & folder permissions​
Data connections
​Data connection permissions​
Secrets
​Secrets permissions​
User roles & access
For spaces, projects, notebooks, and files a subset of the following roles may be assigned directly to a user or to a general access link:
Role
Access
Viewer
Users who can view, duplicate, & download the artifact.
Commenter
Viewers who can add or manage comments on an artifact.
Executor
Commenters who can execute notebook cells to update outputs.
Contributor
Executors who can edit objects and perform all operations except move & delete.
Owner
Can perform all available actions.
The order in which permissions will be assessed is:
1.Explicitly granted permissions: permissions that have been set via explicit sharing with a designated user.
2.Inherited permissions: permissions that a notebook, file, or project inherits from its containing project or space.
3.Link permissions: permissions that are set for a general access link.
To make it easier to collaborate, notebooks have two inherited group permissions called Everybody at <space> and Everybody at <project> that both default to the Contributor role. This inherited permission can be changed by using the Share menu. Learn more: Secure notebooks.
Visibility
In addition to configuring user access to an artifact, visibility settings are frequently available to determine who can see that an object exists. The following are visibility settings that may be available on some objects in some environments:
Visibility
Result
Private
Accessible only by users artifact has been shared with.
Open
Accessible by all users in the organization.
Public
Accessible by all users, logged in or not.
Learn more
Space permissions
Project permissions
Notebook permissions
Data connection permissions
Secrets permissions

Object	Doc
Spaces	Space permissions
Projects	Project permissions
Notebooks	Notebook permissions
Notebook versions	Notebook permissions
Notebook links	Notebook permissions
Files	File & folder permissions
File links	File & folder permissions
Data connections	Data connection permissions
Secrets	Secrets permissions

Role	Access
Viewer	Users who can view, duplicate, & download the artifact.
Commenter	Viewers who can add or manage comments on an artifact.
Executor	Commenters who can execute notebook cells to update outputs.
Contributor	Executors who can edit objects and perform all operations except move & delete.
Owner	Can perform all available actions.

Visibility	Result
Private	Accessible only by users artifact has been shared with.
Open	Accessible by all users in the organization.
Public	Accessible by all users, logged in or not.

WORK WITH NOTEBOOKS - Previous

Form Cells

Data connection permissions

Last modified 6mo ago