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Access & visibility

Securely collaborate with your team and access external data using granular access and visibility controls. This section covers how permissions work within Noteable.

Artifacts

Access &/or visibility can be independently configured for the following artifacts:
Object
Doc
Spaces
Projects
Notebooks
Notebook versions
Notebook links
Files
File links
Data connections
Secrets

User roles & access

For spaces, projects, notebooks, and files a subset of the following roles may be assigned directly to a user or to a general access link:
Role
Access
Viewer
Users who can view, duplicate, & download the artifact.
Commenter
Viewers who can add or manage comments on an artifact.
Executor
Commenters who can execute notebook cells to update outputs.
Contributor
Executors who can edit objects and perform all operations except move & delete.
Owner
Can perform all available actions.
The order in which permissions will be assessed is:
  1. 1.
    Explicitly granted permissions: permissions that have been set via explicit sharing with a designated user.
  2. 2.
    Inherited permissions: permissions that a notebook, file, or project inherits from its containing project or space.
  3. 3.
    Link permissions: permissions that are set for a general access link.
To make it easier to collaborate, notebooks have two inherited group permissions called Everybody at <space> and Everybody at <project> that both default to the Contributor role. This inherited permission can be changed by using the Share menu. Learn more: Secure notebooks.

Visibility

In addition to configuring user access to an artifact, visibility settings are frequently available to determine who can see that an object exists. The following are visibility settings that may be available on some objects in some environments:
Visibility
Result
Private
Accessible only by users artifact has been shared with.
Open
Accessible by all users in the organization.
Public
Accessible by all users, logged in or not.

Learn more